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At Polaroid, we respect your right to privacy and will only process personal data in accordance with the applicable data protection legislation.
2. How do we obtain your personal data?
We collect personal data directly from you when you apply for a position with us or when we contact you with a possible job offer. In addition, we may collect your personal data independently through different career-orientated platforms and websites. We also collect your personal data from third parties, such as recruitment agencies, your references, prior employers, and pre-employment and background check providers, to the extent permitted by applicable law. If we intend to obtain personal data about you through a third party, we will inform you additionally and in accordance with applicable laws and regulations. In addition, personal data may be collected when you visit our office premises for the purpose of application.
3. Why we process information about you
When you apply for a position at Polaroid or are referred to us by someone else, such as a recruitment agency, we process personal date to assess your suitability for certain positions with us. More specifically, we process your personal data to:
A. administrate and manage our recruitment process;
B. assess your skills and qualifications;
C. conduct background checks to the extent as required for your role and the applicable law permits;
D. preparing a job offer and employment contract, if applicable;
E. informing you about other job opportunities at Polaroid that might be of interest to you;
F. be able to answer and handle questions, complaints or other contact; and/or
G. the implementation or application of laws, regulations or court orders e.g. judgments.
4. Personal information about you that we process
During the recruitment process, we may process the following information about you:
5. Legal bases of the processing of your personal data
The GDPR requires a legal bases for the processing of personal data. For each purpose (see Section 3), we will indicate the legal bases on which we process your personal data.
Our legal bases for processing your personal data is:
Where our processing is based on your consent, you have the right to refuse consent at any time without prejudice. You also have the right to withdraw your granted consent at any time, after which we will stop the further processing of your personal data. However, withdrawal of your consent does not affect the lawfulness of the processing prior to that moment.
6. Disclosure of your personal data to third parties
Access to your personal data will be limited to those individuals who need the information for the purposes for which the personal data were collected. This includes individuals from HR and other individuals who are involved in the recruitment and selection process.
In addition, we may exchange personal data with third parties, such as:
Third parties are expected and, where appropriate, contracted to protect the confidentiality and security of personal data and to use personal data only to provide services to us and in accordance with applicable laws and regulations.
7. Retention of your personal information
When you apply for a position we will store your personal data after the end of the recruitment process as follows:
8. Your rights
When it comes to your personal data, you have the following rights:
For security purposes we may occasionally request proof of identity before we are able to disclose personal data to you. If you wish to exercise any of the above rights, please contact us on [email protected].
Please take into account that your rights are not absolute in all cases, and that we may not be required to comply with your request. If that is the case, we will make sure you will be informed of this.
In addition to your rights as described above, you also have the right at all times to lodge a complaint with the competent Data Protection Authority.
10. International transfer
To protect your personal data when transferred to countries outside the EEA, we have implemented appropriate safeguards that provide an essentially equivalent level of protection for your rights and freedoms as a data subject in accordance with applicable legislation i.e. the GDPR. This means that we have entered into legally necessary contracts with the recipients of your data, including Standard Contractual Clauses for data transfers as approved by the European Commission or equivalent means with parties outside the EEA that do not provide for an adequate level of protection.
For more information on our transfer of personal data, please contact us at [email protected]
13. Contact us
For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e‑mail at [email protected].